How to mass delete emails in Gmail

John Smith
2 years ago

One of the most tedious parts of managing a Gmail account is manually deleting old emails. Fortunately, there are several techniques that you can use to quickly and efficiently delete large amounts of emails from your inbox. We will tell you more about them.

Table of contents:

Delete Emails in Gmail Using “Select All”

  1. Once you’ve selected the emails that you want to delete using the select all option, click on the Trash icon at the top of your Gmail inbox. This will move all of your selected emails into the Trash folder. If you want to permanently delete these emails from your account, then click on Empty Trash now or Empty Trash later from the dropdown menu. 
  2. If you choose to empty trash later, then it’ll be automatically emptied after 30 days. However, if for some reason you don’t want to wait for that long, then simply go back into your Trash folder and choose Empty Trash now. All of your previously selected emails will be removed from your Gmail account permanently. 
  3. When deleting multiple emails with this method, it’s important to remember that the emails will only be moved to the Trash folder and not permanently deleted from your account until you click on Empty Trash now. So even if you’ve selected multiple emails for deletion, they’ll still remain in your email account unless you choose the Empty Trash option. 
  4. Once the emails have been permanently deleted, there is no way of recovering them back into your inbox or any other folder. It’s important to check that you’re happy with all of the emails that you are deleting before clicking on Empty Trash now so that you don’t accidentally delete something important. 

All in all, Gmail’s “Select All” function makes it easy and fast to delete multiple emails at once. Just remember to select the emails that you want to delete and click on Empty Trash now to permanently remove them from your Gmail account. 

Use Search, Labels, and More to Mass Delete

Using labels in Gmail is a great way to organize your emails and keep track of messages related to specific topics. You can also use labels to mass delete emails. This article will show you how to search, label and more to mass delete emails in your Gmail account.

  1. First, create a label that you want to use for email deletion. This can be done by clicking on the “Create new label” link at the left-hand side of the screen or by right-clicking an existing label and selecting “Create sublabel” from the menu. 
  2. Next, search for all emails containing the phrase or subject you wish to mass delete. To do this in Gmail, go to Settings > Advanced Search and enter the phrase or subject. Select “All mail” from the drop down menu on the left-hand side of the screen and click “Create filter with this search” at the bottom. 
  3. On the next page, check “Apply the label” and select your new label from the list. Click “Create Filter” to save your changes. Now, all emails found in your search will be labeled with your deletion label. 
  4. To delete all emails tagged with this label, simply go to Settings > Labels and select your deletion label. On this page you can choose to archive, mark as read/unread, move to trash or permanently delete messages linked to that label. To mass delete your emails, simply select “Move to Trash” or “Permanently Delete.” 

Now you know how to search, label and more to mass delete emails in Gmail. By using labels and filters, you can quickly organize and manage large volumes of email with minimal effort. This process is the fastest way to delete multiple emails at once.

How to Delete Archived Emails in Gmail

Once you’ve archived emails in Gmail, they’ll remain in your account until you manually delete them. 

  1. To delete archived emails, open up your Gmail account and select the “All Mail” folder on the left side of the screen. This folder contains all emails that have been sent or received by your account, including those which have been archived. From there, simply select the emails you’d like to delete and click the “Delete Forever” button at the top of your inbox. 
  2. Once deleted, these messages will be permanently removed from your account and cannot be recovered. It’s important to note that deleting an email does not remove it from any other devices or accounts where you may have also accessed it. Be sure to check all of your devices if you need to fully delete an email from all accounts. 
  3. Gmail also offers users the ability to create labels for their emails. Labels are like folders, and can be used to organize emails in a way that is easy for you to access. To delete archived messages which have been labeled, click on the label folder and select the emails you’d like to remove from there. You can then click the “Delete Forever” button at the top of your inbox to permanently delete them. 

Gmail makes it easy to delete archived emails quickly and easily, so take advantage of this feature when organizing your account.

In conclusion

Overall, mass deleting emails in Gmail is a simple and straightforward process. With just a few clicks of your mouse, you can delete multiple emails at once and free up space quickly and easily. If you have thousands of messages that need to be deleted, you can use the search function or labels to filter the messages so that only those you need to discard are selected. Finally, don’t forget to empty the Trash folder afterwards so that all the discarded messages are permanently removed from your account.