How to change signature in Outlook

John Smith
2 years ago

Changing your signature in Outlook is a quick and easy way to personalize your emails. With just a few steps, you can have a professional-looking signature that adds an extra touch of detail to your correspondence. So we will tell you more about them.

Table of contents:

How to Change a Signature in Outlook on a Windows PC

Once the signature has been created, it is relatively easy to change. To do so in Outlook on Windows, follow these steps: 

  1. Open the Outlook app on your computer and navigate to File > Options. 
  2. Under Mail > Signatures, select the email address whose signature you wish to change, then click ‘Edit’. 
  3. Make any desired changes to the signature text or HTML formatting, such as adding images and changing font size and style. 
  4. When satisfied with the changes, click ‘OK’ twice – once when prompted in the Signature window and again when prompted in the Options menu. The newly edited signature will now be applied at the bottom of all emails sent from that account.  
  5. To apply the changes to all existing emails sent from that account, select ‘Reset Stationery and Signatures’ under Mail > Compose Messages. Click ‘OK’ when prompted to confirm the change. This will replace any older signature content with the newly edited one. 
  6. Finally, click ‘OK’ at the bottom of the Outlook Options window to save your new signature settings. The changes should now take effect immediately whenever sending emails using this particular address or account. 

Once finished, you can review the results by creating a new email and checking for the edited signature in place at the bottom.

How to Change a Signature in Outlook on a Mac

Changing your signature in Outlook on a Mac is relatively simple. Follow these steps to get started:

  1. Open Outlook and go to the Preferences window. 
  2. From there, select the Signatures tab in the top row of options. 
  3. Click on the + symbol beneath the list of signatures to create a new one. 
  4. Name it something unique so you can easily identify it later, and then type or paste your desired signature into the main text box below. 
  5. You also have several options for formatting, including font size and color, alignment, adding images and links, and more. When finished making your changes, click OK at the bottom of the dialog box to save them. 
  6. To apply this signature to new emails, select it from the Default Signature menu in the Signatures tab. 
  7. Finally, click Apply and then OK to save your changes and close out of Outlook Preferences. 

Your new signature will now be applied automatically to all future emails you send using Outlook on your Mac. You can always update or remove a signature by following these same steps anytime you need to make changes.

How to Change a Signature in Outlook on iOS

To do so in Outlook on iOS, follow these steps:

  1. Open the Outlook app on your iOS device and select Settings in the bottom right corner. 
  2. Select Signature at the top of the Settings page. 
  3. Edit your signature by tapping on it or creating a new one if desired (enter text, insert images, etc). When finished, press “Done” to save your changes. 
  4. On the following page you will be able to specify where you would like your signature to appear. Toggle “On” for any emails that you would like it to appear in; toggle “Off” for any emails that you do not wish it to appear in. You can also select an option from the dropdown menu to have a specific signature appear for each account. 
  5. Lastly, press “Save” at the top of the page to save your changes. Your new signature is now ready for use. 

You can also customize your Outlook experience by selecting “Theme” from the Settings page and choosing from one of several preset themes or creating a custom one with your own colors and background image if desired.

How to Change a Signature in Outlook on Android

On Outlook for Android, you can easily customize your signature, as well as create a new one. To do so, first open the Outlook app and tap on the “Settings” icon in the bottom right corner of your main screen. 

  1. In Settings, scroll down to find “Signature” and tap it to open the signature settings page. If you already have an existing signature on your account, you will be able to see it here. To edit or change it, simply tap on the text field and start typing in whatever changes you would like to make. 
  2. If you don’t have any existing signatures created yet and want to add a new one from scratch, tap on the green + button at the bottom of the page. You will be taken to a new page with text fields where you can enter information, such as your name, job title, company name, and address. 
  3. Once you have entered all the necessary information and formatted it to your liking, tap “Save” at the top right corner of the screen to save your changes. Your new or edited signature will now appear in outgoing emails from this point forward. 

Changing or creating a signature on Outlook for Android gives you complete control over how your outgoing emails look, whether you want to add personal touches like an emoji or make sure that people see all of your professional contact details.

In conclusion

In conclusion, changing your signature in Outlook is a simple process that only takes a few minutes. To make the process even easier, consider using one of the many available templates or creating your own custom signature. Keep in mind to update or change your signature whenever necessary and always ensure the accuracy of the information you provide.